How the site works

More than an events directory — a tour of thirteen working services, from the calendar to the verifiable certificate.

Running your conference on your own site? List it here so it is found

You do not have to move your registration, your system, or any part of your process. A page that introduces your conference — its programme, its committees, its dates — in the place researchers in that field come to, and on the calendar and the map, with one link you point at from your own site. Registration and participation stay exactly where they are.

And if you later want to receive submissions or issue certificates here, the services are waiting — the choice is yours, event by event.

List your event

For visitors and members

Working from your first visit — most need no account.

Download the event data

Download the event data

Every list an event holds as a spreadsheet: sessions, committees, invitees and the programme — and for the organiser, the subscribers and the submitted papers.

  1. Open your event.
  2. Above the tabs, «Download the event data» takes every list in one file; inside any tab, «Download this list» takes its own.
  3. It opens straight into Excel.
Events calendar

Events calendar

A month view showing events on their days, in both calendars, filterable by type — what is happening this month at a glance.

  1. Open «Events calendar» from the top menu.
  2. Click any day to see what is on.
  3. Above the calendar sit buttons named after the event types — click one and the calendar shows that type alone.
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Events map

Events map

Upcoming events on a map, so you can see what is near you. Filtered by type, speciality and country.

  1. Open «Events map» from the top menu.
  2. Click any pin to open that event.
  3. Narrow by type, speciality or country.
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The site in two languages

Every page of this site exists in Arabic and in English, and switching between them is one click — the site remembers your choice, and writes to you in it, mail included. An organiser publishes an event in either language, and a researcher reads Arabic and English events side by side.

  1. Press «العربية» at the top of the page to switch.
  2. Browse as you like — the whole site follows you.
  3. Press «English» in the same place to come back.
  4. Your choice is remembered, on your next visit and in your mail.
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Personalise the site

Personalise the site

Choose your specialities once and every listing on the site narrows to them — the homepage, the archive, the calendar and the map. Reversible at any time.

  1. Click «Personalise the site» at the top of the page.
  2. Pick the specialities that interest you.
  3. Save — every listing then narrows to them.
  4. To undo: «Clear my choice» in the bar that appears.
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Your academic profile

One page gathering the events you organised, your accepted papers, the sessions you spoke at, your specialities and the professional certificates you hold — built by the site from its own record, so you write none of it. Keep it private, or publish it and it gains an address you can put anywhere.

  1. Open «My account» from your account menu.
  2. Write a line about yourself if you like, and tick your professional certificates.
  3. Switch on «Public profile» and your page gains an address others can open.
  4. Leave it off and it stays a record for you alone.
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My favourites

My favourites

Save any event with the heart ♥ and find it under "My favourites" in your account menu.

  1. Open any event.
  2. Click the heart ♥ beside its name.
  3. Find it under «My favourites» in your account menu.
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Add to my calendar

Add to my calendar

One link on an event page puts it into your phone or desktop calendar, with a reminder the day before.

  1. Open the event page.
  2. Click «Add to my calendar».
  3. Open the downloaded file and the date joins your calendar.
Events library

Events library

Books, papers, presentations and audio-visual material linked to events, arranged in sections.

  1. Open «Events library» from the top menu, or from the footer.
  2. Choose the section you want.
  3. Download or read the material.
Site badges

Site badges

A badge for your own site or blog linking back to EventSheets — free, in four sizes. Sites that publish it are listed by name, with a link, on the «Friends of the site» page.

  1. Open «Site badges» from the footer.
  2. Pick the size that suits your site.
  3. Copy the snippet and paste it into your page.
  4. Write to us once it is up, and your site joins «Friends of the site».
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A certificate anyone can check

Every certificate issued here carries a printed verification code the site answers for at any time. This is a real certificate the site issued — press the button and check it yourself, now.

Check this certificate now
A sample certificate issued by the site

For organisers

Everyone who files an event gets all of these tools — free.

Try the organiser dashboard — live

A real dashboard for one of the site's own events, opened for you to see: registrations, audience, papers, certificates. Every organiser gets one for their event.

Open the demo dashboard
Attendance certificates

Attendance certificates

The organiser designs the certificate from their event page — logos, signatures, wording — then it is issued to every subscriber in the wording that fits them, masculine or feminine, and sent by email. Each carries a verification code proving it came from this site.

  1. Open your event, then the «Certificates» tab.
  2. Upload the logo and signature, write the wording, then Save.
  3. Use «Preview» to see it before issuing.
  4. Use «Send» and every subscriber gets theirs by email.
Session name cards

Session name cards

Printable name cards for participants: a folded card for the table, a badge, and a board for the hall door — at real sizes, ready to print.

  1. Open your event, then the «Sessions» tab.
  2. Add the session and its participants — a guest needs no account.
  3. Click «Participant name cards».
  4. Choose the design and size, then print.

Book of Abstracts

Collects the abstracts of accepted submissions into a single Word file, with an index, author names and paper titles. It opens in Word so you can format it as you wish, then print it or save it as PDF.

  1. افتح فعاليتك.
  2. فوق التبويبات اضغط «تنزيل بيانات الفعالية».
  3. اختر «كتاب الملخصات (وورد)».
Open “My events” This tool works on one event: choose your event in “My events”, then open it from the event page.

Register of Full Papers

Your event full papers in one Word file in index order, with the papers also merged into a single PDF. It can be deposited in the events library as a permanent scholarly record of the event.

  1. افتح فعاليتك.
  2. فوق التبويبات اضغط «تنزيل بيانات الفعالية».
  3. اختر «سجل البحوث الكاملة (وورد)» أو «مجلّد البحوث مدموجًا (PDF)».
Open “My events” This tool works on one event: choose your event in “My events”, then open it from the event page.
Event dashboard

Event dashboard

It shows how many registered for the event and from which countries, the registration curve day by day, how many actually attended, and who has not sent their paper — by name.

  1. Open your event, then the «Registrations» tab.
  2. Click «Event dashboard».
  3. You get the figures, the registration curve, and who has not submitted.
QR attendance

QR attendance

The attendee shows a QR on their phone at the door — or on their printed chest badge, which carries the same code — and the organiser scans it with an ordinary phone camera. Attendance is recorded in a second; no app, no device.

  1. Open your event, then «Registrations» → «Check in attendees».
  2. The attendee shows «My entry pass» on their phone, or their printed chest badge carrying the same code.
  3. Scan the code with your ordinary phone camera and they are checked in.

A private event, for your guests only

Not every gathering is announced. Choose «private event» and yours appears in no listing, no calendar, no map, no search — not ours and not Google’s. Enter your guests’ names and addresses and the link reaches them; whoever holds it opens the page without signing in, and you keep every tool the site offers: programme, sessions, cards, certificates.

  1. Open «Add your event» and fill it in as usual.
  2. At «Event privacy» choose «private event».
  3. An invitee table appears — enter each guest’s name and address, «Add guest» for the next.
  4. Save, and the site emails each of them the event’s link.
Open it now

Like these services? They are yours, free

Create an account, file your event, and this dashboard and every tool are ready.

Create an account File your event

A two-page profile

Two pages introducing the site, its services and its links — ready to print and to forward to a body or a colleague who has not heard of it.

Download the profile (PDF)